How to Turn on Online Meetings by Default in the Outlook Web App

One of the great features in Outlook now is that you can automatically set up Teams meeting. With a click of a button, Outlook will create a calendar invite with a link for people to join using Teams — saving lots of time! With many of us now working from home permanently, you can change Outlook to default to online meetings, saving you even more time. In this blog by our expert trainers Sal and Ebe, find out how to do it.

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If you are into modern, safe and secure ways of working which is made up of working from home, the office, or across the globe, staying in the loop has become easier by using various Microsoft 365 Web Apps. Lots of new features from Outlook Online allow you to store, communicate and collaborate with ease in just a few clicks.

The Microsoft 365 Web Apps provide you with an added peace of mind. You’ve got the tools to help you adapt from wherever you are, whether you’re using a laptop or your mobile device. You can easily create and attend meetings online and be productive from anywhere.

Instead of having to click the Teams button all the time you can easily turn on Teams meetings by default while online.

Let’s take a look at how this is done.

First of all, go to Settings > View All Outlook Settings.

Next, click Calendar (on the left) > then on Events and Invitations.

Tick ‘Add online meeting to all meetings’ to turn it on, and then click save.

Now, next time you create an Outlook meeting and invite someone, it will automatically default to an Online Teams meeting.

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Sal Agoro

Sal trains most MS Office packages. Her real love is in transferring knowledge by making her training sessions fun and more impactful. She is Happy’s Outlook Champion and ensures Outlook courses and training material are updated regularly with new features. Sal has been at Happy for over three years.